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" "        \     L  !   l !             @  <  \ |    &  "   !  &   a    "  "  83ffff̙3f3fff3f3f33333f33333\`&matrix by class - Attachment A%TMatrix by category-Attach B NSummary - Attachment C  ;%  ;   ;  ;T |Expand help desk service to 24/7 coverage through an outsourcing contract that also provided email and webchat capabilities.1Downsized the Office of Institutional Advancement[Realignment of responsibilities in Financial Operations area; reduction of one staff member Opening of CSU convenience store'Reduced one Bell-Atlantic IVN classroom^Completed negotiations with AFSCME & MCEA thereby eliminating the need for consulting servicesaService Center charges waived in exchange for leading the implementation of PeopleSoft financialsStreamlined Graduate recruitment & Admissions: discontinued mailings of GRE & TEOFL booklets; mailed CD catalogs instead of paper~Re-organized the support of Budget Office & General Accounting relating to PeopleSoft Finance module & reassigned one positionqCreated new business services center in Student Affairs by consolidating existing areas; eliminating one positionsConsolidated multicultural and diversity programming program offerings by multiple departments into a single officelReplaced High Temperature Hot Water Boiler through Energy Performance Contract to increase energy efficiency7Secured scholarships & marketing support from Coca ColaRUse of in-house generated letterhead in place of commercially pre-printed materialpOutsource grounds maintenance outside the campus Loop Road resulting in the elimination of three grounds keepers Outsourced snow removal contractaOutsourced the preparation of the Indirect Cost Proposal for calculating university overhead ratelReassigned position relating to IRB and human and animal subjects to support federal compliance requirements_Discounted Microsoft site license for students and re-allocated to other technology initiativespUse of Social Work & Psychology faculty in place of full-time Counseling Center staff to provide needed servicesZIncreased use of e-mail for recruitment & admission processes, eliminating direct mailingsReduction in liabilities & loss of materials & equip through the implementation of an integrated campus-wide life&safety security systems6Purchase of surplus equipment in lieu of new equipmentFDiscontinued storage leases due to improved delivery & storage systemsReorganization of IT Division under the Administrative Affairs directorate resulting in the elimination of a vice president position9Savings from deferring two staff positions and use of PHR!Total E&E Workgroup Related Value*Total Ongoing ϡȱ Efficiency Program Value8Total Effectiveness & Efficiency Workgroup Related Value'Use of contingent and student work poolEUpgraded Anti Virus Programs eliminating potentially infected systems~Streamlined recruiting & retention procedures to ensure consistency & quality of service & higher return on employee resourcesNImplemented a Financial Aid Call Center that also included Bursar Office calls8Combined two undergraduate schedules of classes into onetStandardization of Firewall, Intrusion Detection Systems & Networking Monitoring solutions allowing for better ratesuImplemented enhanced menu routing to front-end all incoming calls; reduced number of calls to third party call centerMGrade rolls sent to faculty and students electronically, rather than via USPS*Total Non T&F revenue related improvement:Total Budget ReductionsTotal Non Tuition & Fee RevenuelImplementation of PeopleSoft for more efficient accounting, procurement, budgeting & human resources systemsIUse of automated system to load journal entries vs. former manual process5Increase revenue producing events in Cole Field House!Bowie State University Mini Grant9Consolidation of hazardous waste from off-site facilities>Debt on Capstone South Commons Student Housing, Building 5 & 6;Defer computer replacement in Judicial Programs Department2Develop a "golf package" with the Marriott at UMUCFEliminate professional conference travel in Student Affairs department*Eliminate some Summer Residents AssistantsAEliminate travel by Golf Course employees to association meetingssElimination of systems analyst function in HR and layoff of employee; in-sourcing function to Office of Comptroller=Fulltime staff member in Judicial Programs moved to part-time=Hiring students through work study program at the Golf CourseuIncrease services by Dining Services and patronage in retail operations to address needs of campus apartment studentsXIn-house parking garage cleaning and divert funds to cover hourly staff salary increasesFHiring freeze within the Student Union and restructuring of operations<MD State Highway Administration Mini Grant for Public Safety%Maintenance for Shuttle done in-houseFDeferred furnishings/equipment for new & renovated Student Union space)Grant for the Kitchen Fire Safety ProgramIOffice of Crime Control and Prevention Bulletproof Vest Partnership Grant*Opening of Coffee Cart in Physics BuildingGOpening of new Phase III locations in food court in Stamp Student UnionuPayment for annual flu shot to faculty & staff will require recipients to pay during visit; eliminate billing process?Prince George's County School System contractual revenue sourceJPurchase and implementation of a consolidated Facilities Management SystemVPurchase of two new mowers for the Golf Course from Demo program instead of buying newKReduced Research Magazine publication to once a year; reduced mailing costs>Reduced state funding for UM Center for Quality & ProductivityXReduction of ICA team travel due to a reduction in the number of flights to competitions4Reorganization of Department of Procurement & SupplymReplacing 1 exempt and 2 non-exempt employees with 2 graduate assistants and 1 Contingent I contract employee&River Road New Shuttle Route AgreementUGolf Course is soliciting campus groups to order staff shirts through the Golf CoursejTwo vacant nurse positions have been maintained by rescheduling of five nurses to 4/10 hour days rotation.&UMUC Interconference Shuttle Agreement%UMUC/DOTS agreement for Lot 1d spaces1UMUC contractual revenue source for Public SafetyPUsed donated computers in the Learning Assistance Lab instead of buying new onesbUsing Freelance Interpreters instead of Agency Interpreters whenever possible by Counseling CenterONGOING ϡȱ Efficiency PROGRAM:kUtilize web-based technology (e-commerce) to expand services & eliminate manual processes (Dining Services)8Vagina Monologues Donation for Victim's Advocate programDWashington Sports, Inc. contractual revenue source for Public Safety6Creation of electronic dissertation submission processPConsolidation of graduation clearance functions with the Office of the RegistrarSElimination of Adult Basic Learning program and layoff of employee in HR Department/Eliminate free USGA Handicap service to members4Eliminate/curtail student staff pre-service trainingBDelay re-hiring of two vacant positions (Assoc VP and Asst. VP-RE)H"Freshman letter" sent to on-campus address in lieu of permanent addressFRecycle gas cylinders & department brushes in the Environmental Safety_Reduce pages & copies of the Campus Recreation Services Brochure - published three times yearlyTConferences & Visitor Services rented seasonally used vehicles instead of purchasing^Switch from cellular phone service from Nextel to T-Mobile (Shuttle & Transportation Services)5Consolidated Construction/Facilities Procurement UnitMConsolidated I.T. staff with Comptroller staff in Procurement & Supply Office)Increase summer student staff housing fee\Increase Conferences & Visitor Services overhead/administrative indirect cost by 1% per anum)ICA contractual revenue fro Public SafetyIncreased football ticket salesCreation of Circle of Partners-employers to support Career Ctr & University efforts to provide career dev & recruitment to students1Powder Mill Village Transit Bus Service agreementcConduct Public Safety promotional process in-house; eliminated cost associated with outside vendorsDIn-house renovation of Department of Transportation Services officesERelocation of ice cream plant from Animal Sciences to Dining Ser< vicesImproved outreach mkting processes by contracting w/a shipper for delivery of mkting materials&utilizing direct reservations for travelbFire Drill and inspection services provided to Private Public partnerships by Environmental SafetyPFire Drill and inspection services provided to UMBI-CARB by Environmental SafetySafe Communities Mini Grant\Elimination of one exempt position in HR and layoff of employee; and re-distribute workload:Redefined Housekeeper workload by adding recycling pick-upmDirector of Institute for Governmental Service will also serve as Director of Bureau of Governmental ResearchYIncreased space for offices by using vendor managed inventories fro Housekeeping Supplies`Donation of network/LAN equipment from IBM for high-performance computing and wireless computingCombined resources of the Career Development Center & Shriver Center to offer students one single point of entry for placement activities/Provide incubator space for Spectro BioSciences>New contract to provide laundry service to the residence hallsBUniversity commitment in both Hagerstown and Frederick was reduced%Reduced use of services through UMATS0Renegotiation of campus wide MicroSoft agreement:Expansion of CSU Nursing Center which serves the communityiPartnership with SU and Shore Transit to provide transportation for students between the two UniversitiesfGroundskeepers scaled back campus flower displays & eliminated some herbicidal & fertilizer treatmentsJUse of on-line media and in-house printing for phone directory circulationBDigitization of drawings/archiving in-house instead of outsourcing0Deferred purchase of new vehicles for motor pool<Provide forms electronically thereby reducing printing costs;Consolidate undergraduate and graduate admissions processesJDowngrade Institutional Advancement position from Associate VP to DirectorBImplementation of UMCP On-line travel request/reimbursement system?Eliminating mailing grade reports except to certain populationseImplement an Image Document System for paper-intensive areas that is fully integrated with PeopleSoftpAcademic Computing instituted a policy for reducing the amount of paper provided for students printing documentsYA comprehensive audit of phone records resulted in the discovery of several discrepancies)New customer price agreement with Verizon<Savings on Gateway computer purchases through NAFEO contractVEnergy management system, equipment and controls leading to reduced energy consumptionRIndirect cost recoveries above prior year from increased contract & grant activitymUse of an overall preventive maintenance program reducing the number of unanticipated major maintenance needs TT surplus property compensationGeneral CategorycsCLASSGENERAL CATEGORYITEM AND RESULTAMOUNTcaBusiness Process ReengineeringEnergy Conservation ProgramMandatory Reallocation Processsr@Software maintenance on HP software applications handle in-house"Partnership with External Entitiesrevumbc(Collaboration with Academic InstitutionsCredit Card AvailabilityumcpIndirect Cost RecoveriestuumesUse of contingent labor poolbsuumcesumbiTotalϡȱUMBUMCPBSUTUUMESFSUUBUMUCUMBCUMCESUMBIubfsuMPartnership w/Allegany County to provide enhances bus service to FSU studentsumucShown as $'s in ($000) INSTITUTIONSpace & Building Efficiencies Cost SavingsStrategic reallocationCost AvoidanceRevenueFinancial Classes6Implementation of call-in maintenance service requestsPSavings derived from Energy Performance contract for improvement to HVAC Systems umb:pharmacy umb:adminxHeat recovery systems constructed to utilize the waste heat going out of buildings to mitigate the impact of outside air_Collaborative program with UMES involving two dual degree programs, one graduate degree programLImproved analytical services to accommodate services from other institutionsPNet profits from Morgan Wooten basketball camp used to fund academic initiativesumb:acadaffairsdSavings from steam meters that allow real time data & the ability to detect leaks & inefficient usesxUPS Fed Ex customer account charges - avoiding weekly charge by having 80 accounts shipped through Transportation OfficerUPS Fed Ex pick-up fees per piece- lower per piece fee by having 80 accounts shipped through Transportation OfficeASavings in architectural fees by using in-house staff for designsSIndirect cost recoveries above prior year from increased contract & grant activity ]Contract with local vendors to allow FSU students to use debit cards at off-campus businessesBSavings derived through implementation and use of electronic formsxExpanded clinical operations, with private gifts & grants, to offer sufficient clinical learning experiences to studentsumb:social workmUse of one-card for inter-departmental transfers reduces paper usage & office time preparing transfer entriesSU2Reorganized Graduate Division resulting in savings Increased space lease agreementssu2Partnership with Penn parking for parking servicesyUse of on-line media for printing & circulation of campus telephone directory instead of use of external printing vendorsEPrinted student graduation announcements for sale to generate revenueTProviding standard reporting forms electronically to reduce paper and printing costs,Increase dorm summer conference reservationsVReorganization of academic instruction program resulting in realignment of departmentsSExpansion of joint program with UB for a Human Resources Management Masters programKCost sharing with ϡȱ campuses to develop PeopleSoft modules and interfacesaReduced costs in Procurement and Accounts Payable as a result of the VISA Purchasing Card ProgramlNursing partnership with outside agencies to provide nursing care to neighborhood residents and the homelessMStreamline/upgrade receivables systems processing to increase interest incomeISavings derived through implementation and use of UMCP Travel Card systemPSavings derived through the outsourcing of housekeeping and landscaping servicessUse of Interactive Video Network (IVN) in all UMCES locations for education, research and administration functions.BSaving derived through installation of more efficient HVAC systemssr IReallocation of campus funds ($600K) in support of unfunded AREL buildingSpace and Bldg EfficienciesBudget ReductionsCompetitive Contracting Indirect CostMandatory Reallocation&Equipment & Land Acquisitions/Donation/Utilization of credit cards for small purchases>Eliminate logos on cups and eliminate name brand food products3Contract with Barnes & Noble to operate Book CenterBudget ReductionIn-sourcing/outsourcingRedefinition of WorkEntrepreneurial InitiativeSSchool as Lender program will generate funds for need-based scholarships and grantsSDefer Staff Development in Dinning Services by eliminating seminars and newsletterstEliminate travel, by Dinning Services Employees, to association conferences and restrict to mandatory training only RReduction in Dinning Services operating expenses including supplies, postage, etc.4Leased space in Columbus Center to commercial tenantAReduced consultant contract in the Office of Business DevelopmentNIncreased indirect cost recoveries from increased grant and contract activity rev umbi-COMB Demand side energy conservation /Internal contract for ICA facilities management%Processing freight invoices w/ P-card2Utilizing electronic recyclers instead of landfillFStreamlining evaluation of TT surplus computers & electronic equipment5TT surplus property delivery charge to local studentsGOffice of Crime Control and Prevention ϡȱ Victims of Crime grant $Prince George s Highway Safety Grant3New Student Police Aide Contractual Revenue Sources>Discounts for tickets purchased for official University travel<Waiver of the annual card fees associated with campus travelOClosing N< orth Woods Buffet to divert funds to retain late night in dining hallsPurchase of coach busesReduced recruitment travel1Reduced Distinguished Faculty Research Fellowship(Internal recycling of computer equipment0Capstone South Commons Student Housing Agreement+Ambling's Univ. Ctyrd Pub/Priv Partnership Graduate Apartments?Indirect cost recovery from increased contract & grant activitynSavings derived through further automation of contract and grant accounting, procurement/A/P, and HR functionsHAdditional overhead from Auxiliary Enterprises to support E&G activitiesAUse of web-time reporting for all non full time faculty and staffKCollaborative Program with SU for dual degree programs and graduate program umb: dental2Savings achieved by not replacing retiring facultyQSavings through the reassignment of staff and the realignment of responsibilities9Reassignment of staff and realignment of responsibilities@Delayed hiring and replacement of positions with Student Affairs#Hired new Provost at reduced salary/Eliminated Moving & Storage Supervisor Position>Implementation of hiring freeze and twelve month hiring delay 5Partnership with GEICO to support alumni scholarships%Annualized savings from staff layoffsSpecial project launched to pursue delinquent payments from clinical trial sponsors, augmenting the billing and collection effortsmThrough aggressive actions, School was able to retain key faculty members avoiding new faculty start up costs^New faculty hires to replace departing full-time faculty have been appointed on a 51% contracttSavings from steam contract that eliminates the demand charges and offers a more competitive rate for BTU's consumedConducted a review of operating expenses & identified for reductions & elimination of an outreach center, ISDN lines, telecom servicesEFacilities management administrative support reduced by two positionsUIncreased instructional workload for each faculty to accommodate increased enrollmentPContract with Environmental Health & Safety to provide laboratory audit servicesfUse of NIH grant to offset construction costs of the 10th floor, Bressler Research Building renovationFFunding from Building One to support the UMB BioPark marketing effortsfMonitoring and enforcement of appropriate uses of campus network resulting in decreased Internet Costs`Consolidated management of Construction Services & Facility Planning and eliminated one positionwTransferred Parking Services Dept from Physical Plant to Public Safety to combine parking enforcement & security patrol?Web-based Student Financial Services Inquiry System implemented_Increased contract and grant funds used to redirect faculty salaries from State funding sourcesumb:lawongoingE&EbrQReduced Shuttle Bus student manager hours from 35 hrs/per week to 25 hrs/per week0Use of electronic processing of freight invoicesLUse of electronic processing of orders & invoices for Just in Time Contracts6Negotiate free pick-up & delivery of surplus property3Halted production of CD-Rom for recruitment (VPRGS)?Hiring students through work study program in Presidents OfficeGRestrict use of overtime within Dinning Services except for emergencies@Use of discount calling cards by Presidents Office during travel4Reallocation of funds to subsidize academic programs umb:medicine umb: nursing0Reduced subscriptions to under-utilized journals umb:research1Reorganization of the student technology services[Savings from use of total energy management system to monitor and control energy managementzProvide facilities for the US Geological Services for a collaborative program "Collaboration and Collocation of USGS @FSU"sPartnership with MD State Police to provide equipment, facilities & personnel resources for police officer trainingProcurement Services developed eBid Board for disturbing Request for Quotes, Invitations for Bids & Request for Proposals via the WebImplementation of a mixed paper & a computer recycling program that will divert approximately 360 tons of waste from the landfillSRedirection of campus funds from across the board reallocation to campus priorities5Reallocation of funds for academic facilities renewalUse of multi-functioning machines (i.e. copier that faxes & serves as a printer) reduces need for personal printers and/or faxesqPurchase and installation of University's own telephone switch (PBX) resulting in savings over the next ten years/Use of procurement cards for small procurementsDPouring rights contract revenue directed to student support servicesReduction of Stores items&Purchasing surplus items vs. new items.Campus delivery of hardware stockless contractDiscount on moving contractDiscount for Fed Ex and UPS-Better pricing of Hardware Stockless ContractBRE & E Workgroup FocusE&E Workgroup FocusBUDGET REDUCTION:Across the Board Reduction -EFFECTIVENESS & EFFICIENCY WORKGROUP RELATED:Technology InitiativeONGOING ϡȱ EFFICIENCY PROGRAM:.NON TUITION & FEE REVENUE RELATED IMPROVEMENT:BUDGET REDUCTIONS:CSUCollaboration w Acad InstcsuEquip/Land Acq or donationPartnership w External Entities Partnership w External Entities kUtilized hand-held Bowie Card readers at athletic events which saved approx. 45 hours in overtime for staffIncreased class sizes)Utilized student workers when appropriate:Moved to on-line syllabi to reduce paper and printing cost5Consolidated or cancelled courses with low enrollment?Moved to on-line registration to reduce paper and printer costDMoved to on-line schedule to eliminate printing of schedule bookletsNUtilized student workers to CETL instead of full-time administrative assistantDBenefits saving from temporarily fill faculty position contractually/Moved to on-line report card instead of mailingAbandoned daily use of two of three routine reports and replace with P/S queries that provided same info in a more useable formatCreated on-line reports that provide end users with department financial information on demand to avoid monthly production & distributionnUtilizing Student Business Services students to supplement staff as needed instead of other sources of supportaAdvertised a number of position through HigherEdJobs.com to avoid escalating costs of advertising>Restructured and Redistribution of job duties in public safetyUtilizing current staff of legacy processes to aid functional teams in utilizing technology at a higher level versus hiring analystsJUse of students in various roles versus hiring contingent or PIN employeeseUtilization of strengths of current staff with previous P/S exp to train/lead regarding P/S processesiUtilization of strengths of current technical staff to train legacy transition team members on PeopleSoft.Hiring student help through work study program5Training credits for technical support staff with SunrWaived conference fees by vendors-allows team member exposure to new processes, equipment, networking at no chargeEPostpone filling (VACANT) PIN positions - "Acting Roles" until filledYStreamlined & consolidated all subscription & membership funds (share resources/buy once)qTransferred graduate assistants & student workers contracts from state accounts to appropriate grant or contractsiTransferred travel associated with contract & grants from state accounts to appropriate grant or contract-In-sourcing the Operations & Maintenance UnitcReissuing cell phones to new employees or filling new requests for cell phones with existing models7Use of in-house A&E staff to design renovation projectslAmended the Follett bookstore contract to include additional dollars in bookstore scholarships for students4Additional donations for University sponsored eventsnDevelopment of Parking Division to generate funds for operation of parking facilities, equipment and personnelCombination of Lateral hiring of sworn police officers, reducing substantial training cost, but some will still receive academy training6Renegotiated Xerox contract, resulting annual savings eSavings from use of US<M Service Center remaining staff for some IT functions and administrative items#Eliminated Assistant Dean positions&Eliminated the Deputy Provost position,Eliminated the Dean of Grad School Position!Moved PGCC courses back on campusEMoved from Associate Provost to Special Assistant to Provost position0Moved off campus Glendale courses back on campus.Deferred staffing of former manager's positionsUtilizing current staff for P/S Implementation/Post GoLive (only having to hire in areas of higher detail required)NReduce non-profitable hours of operation in retail locations (Dining Services)ZCombine two nonexempt positions into one; reallocate workload (Human Resources Department)KReallocation of staff within VPRGS division resulting in position reductionQHiring students through work study program in various areas of the VPRGS divisionJOperating expenditures reduced in the ϡȱ Psychiatric Research CenterJUse of NIH funding for a new Organized Research Center in Vascular BiologycReorganized and consolidated two departments into one resulting in the elimination of two positions?Reorganized and consolidated certain business support functions[Curtailed operation of the Good Manufacturing Process Facility, resulting in energy savingsJReallocation of increased contract/grant funds to support faculty salariesReceived donated equipment8Performed architectural design work using in-house staffDDefer hiring replacements for retiring faculty; hire at lower salary>Competitive procurement of electricity resulted in lower price?Redirecting of DRIF allocation to support the ORD patent budgetumb:infotechservReplaced outdated technology(Competitively bid low cost A/V equipment4Establish on-call print contracts for smaller "jobs".Donation of campus wide Wireless Access Points Donation of Storage area networkDElimination of World Music Congress & reallocation of salary savings"Increase faculty teaching workloadReduction of subscriptionsReduction in travel $Reduce purchase of promotional items)Reduction of telephone directory listings/Reduced size of brochure to save printing costs#Reductions of Remote Access ServersReductions of Cell Phones!Reconsolidation of service center.Email of ads saving paper and postage expenses0Joint procurement of aerial roof survey with UMBDJoint procurement of Skillsoft training software with other campusesFPaper contract with Goucher College and Baltimore area College NetworkBAdditional overhead from Special Session to support E&G activitiesMCollaboration with other ϡȱ Institutions on the implementation of PeopleSoftImplement web timesheetsDOn-line Academic Course Schedules - elimination of printed schedulesXRe-allocate Summer classes to centralized locations resulting in utilities costs savingsClosed Federal Post officeHIncreased indirect cost recovery revenue due to increased award activity:Federal FEMA funding obtained to complete facility repairshServe as UMES's Research Intensive Institution to train minority science students (yr 4 of 5 yr program)'Reduced Administrative Support by 1 FTE\Rent reduced due to facility operating cost reductions & renting of space under tent by UMBIPAdjusted temperatures at the Columbus Center to reduce heating and cooling costsWIncreased contract and grant funds used to redirect salaries from state funding sourcesCDiscounts through continual relationship and additional HW purchasemErickson Foundation donation of construction management services to build Walker Avenue apartments (350 beds)SNegotiated Electric purchase contract lower than the standard offer rate from PEPCOFDiscontinued providing towels for Fitness Center and Weight Room usersHFY 2005 Efficiency Summary ($ 000)/Provide golf cart maintenance & repair in-house1FY 2005 Efficiency Initiatives by Financial Class*FY 2005 Efficiency Initiatives by Category3Hiring of contingent employees versus PIN employeesUtilizing current staff member for administrative support for entire department & enhancing with student support (mailing/filing/telephone clk duties)>Non-renewal of advertising contract in educational supplements3Negotiation of job advertisements with outside firm/Negotiation of toner printer cartridge contractPProvide relocation and temporary storage for Center for Arts Addition/Renovation8Homeland Security grant to purchase additional equipment2Reallocation of marketing positions to developmentIPosition reallocation for Computing Center, Facilities & Executive OfficeReduced food service operationEUse of Bowie Service Center surplus furniture for OTS re-organizationNReallocation of increased contract/grant funds to support academic initiativesIReallocation of funds to enhance OTS function & PeopleSoft implementation1Facilities Rentals & Leases during non-peak hoursHCollaborated with UMB on commencement activities to produce efficienciesqImplemented online graduation/diploma application process; increased use of electronic communications to students?Secured Federal Grant for renovation of the Chemistry Building <Secured support from Chevy Chase Bank for student activitiesKTransferred Institutional Advancement development position to UM Foundation8Secured support from SODEXHO for student dining facility1Improvement to Enrollment Management OrganizationVStandardization of PCs for academic labs&desktops allowing for bulk purchasing rates; PUse of Federal Work Study Program students in lieu of traditional student hiring[Centralized contract for bulk shredding to avoid each cost center having to pay minimum feeImplemented self-service option for staff to interact with HR for basic/frequent functions & implemented electronic timesheets .FElimination of the Office of Distance Education and Life Long Learning&Centralized Academic Course Scheduling=Consortia licensing of databases resulting in cost reductions<Changed to a less expensive vendor for copyright permissionsBChanged to a less expensive vendor for inter-library loan requests"Consolidated Open House activitiesHSavings in office space by having two dozen employees telework full-timeYNew high-speed, high volume color printer allows Publications to do smaller jobs in-houseJIncreased ICC margin to UMUC by building addition to the conference center0Savings realized through Johnson Control programASavings by moving to an Oracle site license vs using an FTE modeluNegotiated contract with Verizon to provide high speed circuitry equivalent to a higher cost service offered by MCI. Y9 month faculty (difference between hiring fourteen 12 month faculty vs fourteen 9 month)   9; @B ",%.b'd),2.403y5U83 : : {;Y ; (< < E=#k?IBCRF0HIKfMNPBqR+=TW@,Z [@ \ `bbcqee[h"kmP(IR2 ΂W Jr #W:>JPxȮ.pjyDBEDG!$$a3몸t@#n AKTibœv,zAZoԙ|:Qg|m7ҳdAn0ztS"aX,??U} m} } $ Column A,     " " ""        \            $ % @:)(  @ @ @ * @~@ ps@ @ [@ `a@ {@  8@ l D@ # _@  %  M   T ð@ :@ @ @ ؍@s@8@ K@ ȓ@ :@ Љ@ q@ z@ # @ %  M   %  @)(   X@ U@  @  b@ k@ `@ `|@ ~ @@ 4@ J~ 0@ \@ :#  @  %   M  !  n@ @P@  ~  @  ~  @ ~ @ #  ]@  %   M  *  @ 4@ {@ 2@ m@ @\@    V@ @ ~ i@#  @ %   M$   444&()(    >@7 u'ɀ ;?ź  dMbP?_*+% &RAppendix II&?'RQ?((\?)?M\\UMSASERVER\BUDPRINTdX,Letter.HP Color LaserJet 4650 PCL62xeQKkQ3T+(iLHUVd!R6F0TPGv(X3r++@ѵ;--̜s枙N`P+S He̱؜Qkf 13Qa(~SyK]FqP:pwBl߅`hj8dR$v0V-_\*{:Mtmk m MivMyg8Hɬ*Og !7/$(N dA_I&s]1 ơ#0ClCì3SxӗFAZU/l>G>}pgY)I,S,gXβcͳN̰VXyk@&U^6򓍲]WeoLl= Ƚ6R%ז㥠)˵ ;[絥AXԂ %HJb&h_HV+wt*t"I=x23!Ҩ_1$[܂7"ZX,(\??U} $} $)} "} #$ Column B,;#     x@x@ 8$<8888888888888< 8$<8888888888888< 8$<8888888888888<& 88888888888888  = 9 9 9 9 9 9 9\  9  9  9  9  9 9 9&= 99999999999999 W$    ~  `a@  r@ Y@ `a@  ~  @   @@  - M  S @ @ u@) v@l^@ln@ >@ 2@ r@   @ 0v@  # W@ `P@ 1@   T  @ @@ r@ e@ `n@ @g@ @_@ l@   @   T  f@ ؂@ @ 8@ `o@ E@ (@ (@ l@   5@    T  @ $@ e@ t@  @   XT  \@ j@ M@ ? 0s@ @ Y@ A@ =@ @ @e@ N@   @     6@!   -hq 6@!  `@   fffff@!   @   @!  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K!)~ K b@ L7 L L` L L~ L y@ M7 M% M%` M% M%l~ M .@ N7 N% N%` N% N%m~ N @ O7 O% O%` O% O%<~ O @ P7 P% P%` P% P%=~ P @ Q7 Q% Q%` Q% Q%~ Q @ R7 R% R%` R% R%~ R u@ S7 S% S%` S% S%~ S t@S T7 T% T%` T% T4S~ T 2@ U7 U% U%` U% U%~ U &@ V7 V% V%` V% V%n~ V @ W7 W% W%` W% W%+~ W @ X7 X% X%` X% X%9~ X @ Y7 Y% Y%` Y% Y%~ Y A@ Z7 Z% Z%` Z% Z4L~ Z b@ [7 [% [%` [% [4M~ [ i@ \7 \! \a \ \~ \ @@ ]7 ]! ]a ] ]~ ] I@ ^7 ^! ^a ^ ^ ~ ^ `c@ _7 _! _a _ _~ _ 9@D lTTT^TTTTTTTTTTTTTTT^TTTTTTTTTTT`abcdefgh@ijklmnopqrstuvwxyz{|}~ `7 `! `a ` `~ ` Y@ a7 a, aa a a,~ a.=@a b7 b b b^ b~ b'R@ c7 c c c c~ c e@cd? d% d#d@ffff@x %c e? f+Uf"""# g7R g g g gw~ g @\@ h7R h h h h~ h @ i7R i i i i~ i ? j7R j j j j~ j @ k7R k k k k~ k @ l7R l l l l~ l @ m72 m m m m~ m I@ n72 n n n n~ n D@ o72 o o o o~ o a@ p72 p p p< p~ p @ q72 q q q q~ q V@ r7R r r r r~ r @ s7R s% s s% s%~ s >@ t7R t% t t% t%Z~ t u@ u7R u% u u% u%.~ u @ v7R v% v v% v%7~ v I@ w7R w% w w% w%;~ w b@ x7R x% x x% x%Vx @) y7R y% y y% y%~ y @T@y z7R z% z z% z% ~ z Q@ {7R {% { {% {% ~ { 4@ |7R |% | |% |%L~ | 4@ }7R }% } }% }%2~ } @ ~7R ~% ~ ~% ~%X~ ~ ? 7R %  % %Y~  @D lT^T^O TTTTTTTTTTTTTTTTTg^TTTTT                 7R %  % %0~  @  7R %  % %1~  @ 7R %  % %~  A@ 7R %  % %E~  A@ 7R %  % %~  .@ 7R %  % %~  4@ 7R %  % %W~  I@ 7R %  % %8~  @`@ 7R %  % %F~  @r@ 7R %  % % ~  a@ 72    |~  *@ 72    ~  @_@ 72    ~  @ 72    ~  V@ 7R    ~ 0>@ 7R    ~  I@ 7R    !~  8@ 7R    ~  "@ 7R    ~  `@ 7R    ~  @@ 7R    j~ /P@ 7R    x~  Y@ $&#@ %g 6 hTTTT^TTTTTT^TTTTTTTTT5@@@@@@!!!)!!!!, ,.!!, ,,.% %%% %%% %4%%%4% %%% %%!(6H   !<  $ ><d 7 %,\pWinnie Frederick [Bb matrix by class - Attachment AMatrix by category-Attach B Summary - Attachment C$ ;%$ ; $ ;$ ;=x$8V@"1Arial1Arial1Arial1Arial1Arial1Arial1Arial1 Arial1$Arial1Arial1Arial1Arial1Arial1Arial"$"#,##0_);\("$"#,##0\)"$"#,##0_);[Red]\("$"#,##0\) "$"#,##0.00_);\("$"#,##0.00\)%""$"#,##0.00_);[Red]\("$"#,##0.00\)5*2_("$"* #,##0_);_("$"* \(#,##0\);_("$"* "-"_);_(@_),))_(* #,##0_);_(* \(#,##0\);_(* "-"_);_(@_)=,:_("$"* #,##0.00_);_("$"* \(#,##0.00\);_("$"* "-"??_);_(@_)4+1_(* #,##0.00_);_(* \(#,##0.00\);_(* "-"??_);_(@_)0.0002/_(* #,##0.0_);_(* \(#,##0.0\);_(* "-"??_);_(@_).+_(* #,##0_);_(* \(#,##0\);_(* "-"??_);_(@_) #,##0.0000.0%63_(* #,##0.000_);_(* \(#,##0.000\);_(* "-"??_);_(@_)#,##0.000_);\(#,##0.000\) 0.0000 0.000000.074_(* #,##0.000_);_(* \(#,##0.000\);_(* "-"???_);_(@_) #,##0.0"Yes";"Yes";"No""True";"True";"False""On";"On";"Off"                + ) , *          &  &        "    ! " "        \     L  !   l !             @  <  \ |    &  "   !  &   a    &  & Followed Hyperlink  Hyperlink83ffff̙3f3fff3f3f33333f33333%U matrix by class - Attachment A$zMatrix by category-Attach B @Summary - Attachment C %,   dMbP?_*+%&RAppendix II &?'RQ?MVLEGCOLOR II }0(?dX,Letter0.HP Color LaserJet 4500 PCL 62XxeP.Qs^ZDH,i,Hj7hEf4MiboP(IR2 ΂W Jr #W:>JPxȮ.pjyDBEDG!$$a3몸t@#n AKTibœv,zAZoԙ|:Qg|m7ҳdAn0ztS"aX,??Matrix by category-Attach B Summary - Attachment CU} m- } - } $ - Column At     %ϡȱ"91FY 2005 Efficiency Initiatives by Financial Class"Shown as $'s in ($000)"" Financial Classes UMB UMCP BSU TU UMES FSU CSU UB  SU  UMUC  UMBC  UMCES  UMBI Total$Cost Avoidance% @:)(  @ @ @ * @~@ ps@ @ [@ `a@ {@  8@ l D@ ! _@  %  M   Cost SavingsT ð@ :@ @ @ ؍@s@8@ K@ ȓ@ :@ Љ@ q@ z@ ! @ %  M   Revenue%  @)(   X@ U@  @  b@ k@ `@ `|@ ~ @@ 4@ J~ 0@ \@ :!  @  %   M   !Strategic reallocation  n@ @P@  ~  @  ~  @ ~ @ !  ]@  %   M   Budget Reductions*  @ 4@ {@ 2@ m@ @\@    V@ @ ~ i@!  @ %   M$   OcH&(,(=x$8V> " %, ;!n:G@  dMbP?_*+% &RAppendix II&?'RQ?((\?)?MV\\UMSASERVER\BUDPRINT dX,Letter@ z@ .HP Color LaserJet 4650 PCL62xeQKkQ3T+(iLHUVd!R6F0TPGv(X3r++@ѵ;--̜s枙N`P+S He̱؜Qkf 13Qa(~SyK]FqP:pwBl߅`hj8dR$v0V-_\*{:Mtmk m MivMyg8Hɬ*Og !7/$(N dA_I&s]1 ơ#0ClCì3SxӗFAZU/l>G>}pgY)I,S,gXβcͳN̰VXyk@&U^6򓍲]WeoLl= Ƚ6R%ז㥠)˵ ;[絥AXԂ %HJb&h_HV+wt*t"I=x23!Ҩ_1$[܂7"ZX,(\?? matrix by class - Attachment ASummary - Attachment CU} $- } $)- } "- } #$ - Column Bt ;#     x@x@%8ϡȱ$<8888888888888<28*FY 2005 Efficiency Initiatives by Category$<8888888888888<8Shown as $'s in ($000)$<8888888888888<& 88888888888888 =General Category  9UMB 9UMCP 9BSU 9TU 9UMES 9FSU 9CSU  9UB  9SU  9UMUC  9UMBC  9UMCES 9UMBI 9Total&= 999999999999995-EFFECTIVENESS & EFFICIENCY WORKGROUP RELATED:$  0 (Collaboration with Academic Institutions ~  `a@  r@ Y@ `a@  ~  @   @@  - M  E & E Workgroup Focus @ @ u@) v@l^@ln@ >@ 2@ r@   @ 0v@  # W@ `P@ 1@  #  Energy Conservation ProgramT  @ @@ r@ e@ `n@ @g@ @_@ l@   @    Redefinition of WorkT  f@ ؂@ @ 8@ `o@ E@ (@ (@ l@   5@   %  Space & Building EfficienciesT  @ $@ e@ t@  @    Technology InitiativeT  \@ j@ M@ ? 0s@ @ Y@ A@ =@ @ @e@ N@   @ ) !Total E&E Workgroup Related Value   6@!   -hq 6@!  `@   fffff@!   @   @!  X@!   b@!  @!   @!   h@!   q@  z@!   ffff&e@$ & 'ONGOING ϡȱ Efficiency PROGRAM:$ & Business Process ReengineeringT @}@ @ @@ L@ j@ =@ <@ R@  u@ - M  Competitive Contracting Ġ@z @ c@+ X@  YA@- F@ $@  ~  @   3333 @   Credit Card Availability ~  @W@  D@ $@   a@ . &Equipment & Land Acquisitions/Donation r@ @  @  ~  $@  ~  V@   8@  In-sourcing/outsourcing$ (@ @ u@ @Y@ @X@  i@ k@ D@   ؤ@  Mandatory Reallocation~  n@  ~  @  ~  @  ~  @  =@ * "Partnership with External EntitiesT ~@ @ $@ 2@ O@ I@ @@ أ@  @2*Total Ongoing ϡȱ Efficiency Program Value @! -@@@fffff@i@N@@ D@   (@  <@  X@  !3333S@ %& 6.NON TUITION & FEE REVENUE RELATED IMPROVEMENT:$  & Business Process Reengineering~  j@ ~  I@  p@  - M 0 (Collaboration with Academic Institutions ~  pv@ pv@  Competitive Contracting~  @@ ~  @  ~  @ ~  @Z@  8@ " Entrepreneurial Initiative \@ (@ T@) @33333 @c@   N@ r@  ~  @@   3333Ų@  Indirect Cost g@ @  ~  b@  Y@ @ @ * "Partnership with External Entities! @ )( ! 2@ a4 ~  =@ ! j@ , ~  I@  ) 4@2d y@ =@ @1@ DlQ^J**a*S*b !"x@#$%x@&'()*-2: %  Space & Building Efficiencies  ~  R@ ~  e@  @o@!'!Total Non Tuition & Fee Revenue! !@!!! -hq!X@ !!U@ !!@!!!b@ !! k@ !!`@ !! `|@ !!  !! @@ !! 4@ !! 0@ !!\@ !!@!&" #BUDGET REDUCTIONS:$#=99999999999999$ $ Budget Reductions$ @ 4@ {@%$ 2@$<$ m@ @\@ V@ @ i@!$ @! %$$ M&% &>':(:) :)>"*::::::::::::::-;2;:; *F* & =x$8V> " $ %, HF_~z˯/2YK3dyk  dMbP?_*+%&RAppendix II &?'?(ףp= ?)zG?MV\\UMSASERVER\BUDPRINT:::::d,Letter  .HP Color LaserJet 4650 PCL62xeQKkQ3T+(iLHUVd!R6F0TPGv(X3r++@ѵ;--̜s枙N`P+S He̱؜Qkf 13Qa(~SyK]FqP:pwBl߅`hj8dR$v0V-_\*{:Mtmk m MivMyg8Hɬ*Og !7/$(N dA_I&s]1 ơ#0ClCì3SxӗFAZU/l>G>}pgY)I,S,gXβcͳN̰VXyk@&U^6򓍲]WeoLl= Ƚ6R%ז㥠)˵ ;[絥AXԂ %HJb&h_HV+wt*t"I=x23!Ҩ_1$[܂7"K,ףp= ?zG? matrix by class - Attachment AMatrix by category-Attach B U} m7y } y } $ y } y } ny }  y } y }  y } $ y Column AColumn CA  ,@@     PAHFY 2005 Efficiency Summary ($ 000)BBB# "CLASS"GENERAL CATEGORY" INSTITUTION"ITEM AND RESULT#AMOUNT$5-EFFECTIVENESS & EFFICIENCY WORKGROUP RELATED: 7E&E ca!Collaboration w Acad Inst csuSKCost sharing with ϡȱ campuses to develop PeopleSoft modules and interfaces~ '@o@ 7E&E ca!Collaboration w Acad Inst csu[SExpansion of joint program with UB for a Human Resources Management Masters program~ 'I@ 7E&E ca!Collaboration w Acad Inst sug_Collaborative program with UMES involving two dual degree programs, one graduate degree program~  `a@ 7E&E ca!Collaboration w Acad Inst ubUMCollaboration with other ϡȱ Institutions on the implementation of PeopleSoft~  Y@ 7E&E ca!Collaboration w Acad Inst umesSKCollaborative Program with SU for dual degree programs and graduate program~  `a@ 7E&E !ca! Collaboration w Acad Inst umbcP HCollaborated with UMB on commencement activities to produce efficiencies~  @  7E&E ca E&E Workgroup Focus bsus kUtilized hand-held Bowie Card readers at athletic events which saved approx. 45 hours in overtime for staff~  @  7E&E ca E&E Workgroup Focus bsu Increased class sizes~  @  7E&E ca E&E Workgroup Focus bsu= 5Consolidated or cancelled courses with low enrollment~ /$@  7E&E ca E&E Workgroup Focus bsu Abandoned daily use of two of three routine reports and replace with P/S queries that provided same info in a more useable format~  ?  7E&E csE&E Workgroup Focus bsu)!Moved PGCC courses back on campus~  "@ 7E&E csE&E Workgroup Focus bsu80Moved off campus Glendale courses back on campus~  $@ 7E&E csE&E Workgroup Focus bsuzrWaived conference fees by vendors-allows team member exposure to new processes, equipment, networking at no charge~  @ 7E&E csE&E Workgroup Focus bsuaYStreamlined & consolidated all subscription & membership funds (share resources/buy once)~  ? 7E&E csE&E Workgroup Focus bsuqiTransferred travel associated with contract & grants from state accounts to appropriate grant or contract~  ? 7E&E csE&E Workgroup Focus bsuyqTransferred graduate assistants & student workers contracts from state accounts to appropriate grant or contracts~  r@ 7E&E csE&E Workgroup Focus csu91Reorganization of the student technology services~ 'e@ 7E&E csE&E Workgroup Focus csu^VReorganization of academic instruction program resulting in realignment of departments~ 'I@ 7E&E csE&E Workgroup Focus csu:2Reorganized Graduate Division resulting in savings~ '9@ 7E&E csE&E Workgroup Focus csuc[Realignment of responsibilities in Financial Operations area; reduction of one staff member~ 'I@ 7E&E csE&E Workgroup Focus fsu/'Reduced one Bell-Atlantic IVN classroom~  2@ 7E&E csE&E Workgroup Focus tuLDElimination of World Music Congress & reallocation of salary savings~  @ 7E&E csE&E Workgroup Focus tu*"Increase faculty teaching workload~  @ 7E&E csE&E Workgroup Focus umb: nursingk!cReorganized and consolidated two departments into one resulting in the elimination of two positions~  j@ 7E&E csE&E Workgroup Focus umb: nursing!Conducted a review of operating expenses & identified for reductions & elimination of an outreach center, ISDN lines, telecom services~  `g@ 7E&E csE&E Workgroup Focusumb:acadaffairs80Reduced subscriptions to under-utilized journals~  i@ 7E&E csE&E Workgroup Focus umb:adminMEFacilities management administrative support reduced by two positions~  @P@ 7E&E caE&E Workgroup Focus umb:pharmacy]UIncreased instructional workload for each faculty to accommodate increased enrollment~  @D.lfq 9 !"#$%&'()*+,-./0123456789:;<=>? 7E&E cs E&E Workgroup Focus  umb:pharmacyG ?Reorganized and consolidated certain business support functions~  D@  !7E&E !!cs!E&E Workgroup Focus !umbch!`Consolidated management of Construction Services & Facility Planning and eliminated one position~ ! @U@ "7E&E "!cs"E&E Workgroup Focus "umbc"wTransferred Parking Services Dept from Physical Plant to Public Safety to combine parking enforcement & security patrol~ " I@ #7E&E #!cs#E&E Workgroup Focus #umbc#~Re-organized the support of Budget Office & General Accounting relating to PeopleSoft Finance module & reassigned one position~ # R@# $7E&E $!cs$E&E Workgroup Focus $umbcy$qCreated new business services center in Student Affairs by consolidating existing areas; eliminating one position~ $ @P@$ %7E&E %!cs%E&E Workgroup Focus %umbc{%sConsolidated multicultural and diversity programming program offerings by multiple departments into a single office~ % >@% &7E&E &!cs&E&E Workgroup Focus &umbc&Combined resources of the Career Development Center & Shriver Center to offer students one single point of entry for placement activities~ & I@& '7E&E 'cs'E&E Workgroup Focus 'umbiI'AReduced consultant contract in the Office of Business Development~ ' `P@' (7E&E (cs(E&E Workgroup Focus( umbi-COMB/('Reduced Administrative Support by 1 FTE~ ( >@( )7E&E )%ca)E&E Workgroup Focus )%umcpX)6PConsolidation of graduation clearance functions with the Office of the Registrar~ ) O@) *7E&E *%ca*E&E Workgroup Focus *%umcpd*%\Elimination of one exempt position in HR and layoff of employee; and re-distribute workload~ * F@* +7E&E +%ca+E&E Workgroup Focus +%umcp{+%sElimination of systems analyst function in HR and layoff of employee; in-sourcing function to Office of Comptroller~ + O@+ ,7E&E ,%cs,E&E Workgroup Focus ,%umcpV,%NReduce non-profitable hours of operation in retail locations (Dining Services)~ , @`@, -7E&E -%cs-E&E Workgroup Focus -%umcpS-%KReduced Research Magazine publication to once a year; reduced mailing costs~ - B@- .7E&E .%cs.E&E Workgroup Focus .%umcp=.%5Consolidated Construction/Facilities Procurement Unit~ . L@. /7E&E /%cs/E&E Workgroup Focus /%umcpU/%MConsolidated I.T. staff with Comptroller staff in Procurement & Supply Office~ / R@/ 07E&E 0%cs0E&E Workgroup Focus 0%umcpA0%9Consolidation of hazardous waste from off-site facilities~ 0 @0 17E&E 1%cs1E&E Workgroup Focus 1%umcp<1%4Reorganization of Department of Procurement & Supply~ 1 c@1 27E&E 2%cs2E&E Workgroup Focus 2%umcpb2%ZCombine two nonexempt positions into one; reallocate workload (Human Resources Department)~ 2 >@2 37E&E 3cs3E&E Workgroup Focus 3umesC3;Consolidate undergraduate and graduate admissions processes~ 3 >@ 47E&E 4ca4E&E Workgroup Focus 4!umuc.4&Centralized Academic Course Scheduling~ 4*I@ 57E&E 5ca5E&E Workgroup Focus 5!umuc*5"Consolidated Open House activities~ 5*@ 67E&E 6cs6E&E Workgroup Focus 6!umucN6FElimination of the Office of Distance Education and Life Long Learning~ 6*d@ 77E&E 7cs7E&E Workgroup Focus 7!umuc971Downsized the Office of Institutional Advancement~ 7*8@7 87E&E 8cs#8Energy Conservation Program8 umb:pharmacyc8[Curtailed operation of the Good Manufacturing Process Facility, resulting in energy savings~ 8 4@8 97E&E 9%ca#9Energy Conservation Program 9%umcp(9% Demand side energy conservation ~ 9 @@9:7ongoing :cs#:Energy Conservation Program :csuX:PSavings derived from Energy Performance contract for improvement to HVAC Systems~ :'e@:;7ongoing ;cs#;Energy Conservation Program ;suc;[Savings from use of total energy management system to monitor and control energy management~ ; `n@<7ongoing <cs#<Energy Conservation Program< umb:admin<xHeat recovery systems constructed to utilize the waste heat going out of buildings to mitigate the impact of outside air~ < @=7ongoing =cs#=Energy Conservation Program= umb:adminl=dSavings from steam meters that allow real time data & the ability to detect leaks & inefficient uses~ = b@>7ongoing >!ca#>Energy Conservation Program >umbct>lReplaced High Temperature Hot Water Boiler through Energy Performance Contract to increase energy efficiency~ > @_@?7ongoing ?cs#?Energy Conservation Program ?umcesJ?BSaving derived through installation of more efficient HVAC systems~ ? l@Dl@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_@7ongoing @cs#@Energy Conservation Program @umes^@VEnergy management system, equipment and controls leading to reduced energy consumption~ @ r@A7ongoing Acs#AEnergy Conservation Program A!umuc8A0Savings realized through Johnson Control program~ A*@g@A B7E&E BcaBRedefinition of Work Bbsu{BsUtilizing current staff for P/S Implementation/Post GoLive (only having to hire in areas of higher detail required)~ B i@B C7E&E CcaCRedefinition of Work Cbsu6C.Hiring student help through work study program~ C 9@ D7E&E DcsDRedefinition of Work Dbsu1D)Utilized student workers when appropriate~ D @ E7E&E EcsERedefinition of Work EbsuVENUtilized student workers to CETL instead of full-time administrative assistant~ E/@ F7E&E FcsFRedefinition of Work FbsuvFnUtilizing Student Business Services students to supplement staff as needed instead of other sources of support~ F >@ G7E&E GcsGRedefinition of Work GbsuFG>Restructured and Redistribution of job duties in public safety~ G .@ H7E&E HcsHRedefinition of Work HbsuHUtilizing current staff of legacy processes to aid functional teams in utilizing technology at a higher level versus hiring analysts~ H Y@ I7E&E IcsIRedefinition of Work IbsuRIJUse of students in various roles versus hiring contingent or PIN employees~ I I@I J7E&E JcsJRedefinition of Work Jbsu;J3Hiring of contingent employees versus PIN employees~ J I@J K7E&E KcsKRedefinition of Work KbsumKeUtilization of strengths of current staff with previous P/S exp to train/lead regarding P/S processes~ K b@ L7E&E LcsLRedefinition of Work LbsuLUtilizing current staff member for administrative support for entire department & enhancing with student support (mailing/filing/telephone clk duties)~ L $@ M7E&E McsMRedefinition of Work MbsuqMiUtilization of strengths of current technical staff to train legacy transition team members on PeopleSoft~ M Y@ N7E&E NcsNRedefinition of Work NbsumNeSavings from use of ϡȱ Service Center remaining staff for some IT functions and administrative items~ N0@ O7E&E OcsORedefinition of Work ObsuMOEMoved from Associate Provost to Special Assistant to Provost position~ O <@ P7E&E PcsPRedefinition of Work Psu$PUse of contingent labor pool~ P (@ Q7E&E QcsQRedefinition of Work Qtu:Q2Reallocation of marketing positions to development~ Q @ R7E&E RcsRRedefinition of Work RtuQRIPosition reallocation for Computing Center, Facilities & Executive Office~ R w@ S7E&E ScsSRedefinition of WorkSumb:acadaffairsAS9Reassignment of staff and realignment of responsibilities~ S @Z@ T7E&E TcsTRedefinition of WorkTumb:social workfT^New faculty hires to replace departing full-time faculty have been appointed on a 51% contract~ T R@ U7E&E U!csURedefinition of Work UumbctUlReassigned position relating to IRB and human and animal subjects to support federal compliance requirements~ U V@ V7E&E V!csVRedefinition of Work VumbcSVKTransferred Institutional Advancement development position to UM Foundation~ V @P@V W7E&E W!csWRedefinition of Work WumbcxWpUse of Social Work & Psychology faculty in place of full-time Counseling Center staff to provide needed services~ W Q@W X7E&E X%caXRedefinition of Work X%umcpGX%?Hiring students through work study program in Presidents Office~ X @X Y7E&E Y%caYRedefinition of Work Y%umcpBY%:Redefined Housekeeper workload by adding recycling pick-up~ Y D@Y Z7E&E Z%caZRedefinition of Work Z%umcpEZ%=Hiring students through work study program at the Golf Course~ Z @Z [7E&E [%ca[Redefinition of Work [%umcpS[5KReallocation of staff within VPRGS division resulting in position reduction~ [ C@[ \7E&E \%cs\Redefinition of Work \%umcpE\%=Fulltime staff member in Judicial Programs moved to part-time~ \ D@\ ]7E&E ]%cs]Redefinition of Work ]%umcpu]4mReplacing 1 exempt and 2 non-exempt employees with 2 graduate assistants and 1 Contingent I contract employee~ ] O@] ^7E&E ^%cs^Redefinition of Work ^%umcpu^%mDirector of Institute for Governmental Service will also serve as Director of Bureau of Governmental Research~ ^ @\@^ _7E&E _%cs_Redefinition of Work _%umcpY_%QReduced Shuttle Bus student manager hours from 35 hrs/per week to 25 hrs/per week~ _ >@_Dl`abcdefghijklmnopqrstuvwxyz{|}~ `7E&E `%cs`Redefinition of Work `%umcpY`5QHiring students through work study program in various areas of the VPRGS division~ ` .@` a7E&E a%csaRedefinition of Work a%umcpOa%GRestrict use of overtime within Dinning Services except for emergencies~ a i@ b7E&E b%csbRedefinition of Work b%umcprb4jTwo vacant nurse positions have been maintained by rescheduling of five nurses to 4/10 hour days rotation.~ b K@ c7E&E ccacRedefinition of Work cumescReorganization of IT Division under the Administrative Affairs directorate resulting in the elimination of a vice president position~ c b@c d7E&E dcsdRedefinition of Work dumesRdJDowngrade Institutional Advancement position from Associate VP to Director~ d19@d e7E&E ecseRedefinition of Work eumes/e'Use of contingent and student work pool~ e R@e f7E&E fcafRedefinition of Work f!umucXfPUse of Federal Work Study Program students in lieu of traditional student hiring~ f($@f g7E&E gcsgRedefinition of Work g!umucagY9 month faculty (difference between hiring fourteen 12 month faculty vs fourteen 9 month)~ g(@gh7ongoing hcshRedefinition of Work hfsufh^Completed negotiations with AFSCME & MCEA thereby eliminating the need for consulting services~ h E@hi7ongoing i%cs%iSpace & Building Efficiencies i%umcpai%YIncreased space for offices by using vendor managed inventories fro Housekeeping Supplies~ i @i j7E&E jcs%jSpace & Building Efficiencies jub`jXRe-allocate Summer classes to centralized locations resulting in utilities costs savings~ j $@j k7E&E kca%kSpace & Building Efficiencies k!umucPkHSavings in office space by having two dozen employees telework full-time~ k(e@k l7E&E lcs#lSpace and Bldg Efficiencies lumbiXlPAdjusted temperatures at the Columbus Center to reduce heating and cooling costs~ l >@l m7E&E mcs#mSpace and Bldg Efficienciesm umbi-COMBdm\Rent reduced due to facility operating cost reductions & renting of space under tent by UMBI~ m @r@m n7E&E ncanTechnology Initiative nbsuBn:Moved to on-line syllabi to reduce paper and printing cost~ n/@n o7E&E ocaoTechnology Initiative obsuGo?Moved to on-line registration to reduce paper and printer cost~ o/@ p7E&E pcapTechnology Initiative pbsuLpDMoved to on-line schedule to eliminate printing of schedule booklets~ p/(@p q7E&E qcaqTechnology Initiative qbsuqCreated on-line reports that provide end users with department financial information on demand to avoid monthly production & distribution~ q @ r7E&E rcarTechnology Initiative rbsuiraAdvertised a number of position through HigherEdJobs.com to avoid escalating costs of advertising~ r ?@r s7E&E scssTechnology Initiative sbsu7s/Moved to on-line report card instead of mailing~ s'@ t7E&E tcstTechnology Initiative tcsu\tTProviding standard reporting forms electronically to reduce paper and printing costs~ t'Y@t u7E&E ucauTechnology Initiative ufsuiuaService Center charges waived in exchange for leading the implementation of PeopleSoft financials~ u Pp@u v7E&E vcsvTechnology Initiative vfsu8v0Renegotiation of campus wide MicroSoft agreement~ v P@v w7E&E wcswTechnology Initiative wfsu-w%Reduced use of services through UMATS~ w 5@ x7E&E xcsxTechnology Initiative xfsuyxqPurchase and installation of University's own telephone switch (PBX) resulting in savings over the next ten years~ x d@x y7E&E ycsyTechnology Initiative ysuIyAUse of web-time reporting for all non full time faculty and staff~ y @y z7E&E zcszTechnology Initiative zub zImplement web timesheets~ z 4@z {7E&E {cs{Technology Initiative {ubL{DOn-line Academic Course Schedules - elimination of printed schedules~ { .@{ |7E&E |cs|Technology Initiative| umb:admin|!Procurement Services developed eBid Board for disturbing Request for Quotes, Invitations for Bids & Request for Proposals via the Web~ | @| }7E&E }cs}Technology Initiative}umb:infotechserv$}!Replaced outdated technology~ } >@} ~7E&E ~cs~Technology Initiative~umb:infotechservn~!fMonitoring and enforcement of appropriate uses of campus network resulting in decreased Internet Costs~ ~ T@ 7E&E !caTechnology Initiative umbcg_Discounted Microsoft site license for students and re-allocated to other technology initiatives~  V@Dl@@@ 7E&E !csTechnology Initiative umbcbZIncreased use of e-mail for recruitment & admission processes, eliminating direct mailings~  >@ 7E&E !csTechnology Initiative umbcyqImplemented online graduation/diploma application process; increased use of electronic communications to students~  I@ 7E&E csTechnology Initiative umcesvnSavings derived through further automation of contract and grant accounting, procurement/A/P, and HR functions~  4@ 7E&E csTechnology Initiative umcesJBSavings derived through implementation and use of electronic forms~  $@ 7E&E csTechnology Initiative umcesQISavings derived through implementation and use of UMCP Travel Card system~  4@ 7E&E csTechnology Initiative umces{sUse of Interactive Video Network (IVN) in all UMCES locations for education, research and administration functions.~  $@ 7E&E %caTechnology Initiative %umcpR%JPurchase and implementation of a consolidated Facilities Management System~  4@ 7E&E %csTechnology Initiative %umcp8%0Use of electronic processing of freight invoices~  3@ 7E&E %csTechnology Initiative %umcp>56Creation of electronic dissertation submission process~  I@ 7E&E %csTechnology Initiative %umcpT%LUse of electronic processing of orders & invoices for Just in Time Contracts~  Q@ 7E&E %csTechnology Initiative %umcps4kUtilize web-based technology (e-commerce) to expand services & eliminate manual processes (Dining Services)~  9@ 7E&E caTechnology Initiative umes0(Internal recycling of computer equipment~  R@ 7E&E csTechnology Initiative umesD<Provide forms electronically thereby reducing printing costs~  .@ 7E&E csTechnology Initiative umesMEUpgraded Anti Virus Programs eliminating potentially infected systems~  Y@ 7E&E csTechnology Initiative umesmeImplement an Image Document System for paper-intensive areas that is fully integrated with PeopleSoft~  Y@ 7E&E csTechnology Initiative umesJBImplementation of UMCP On-line travel request/reimbursement system~  1@ 7E&E csTechnology Initiative !umuc}uImplemented enhanced menu routing to front-end all incoming calls; reduced number of calls to third party call center~ (N@ 7E&E csTechnology Initiative !umucG?Web-based Student Financial Services Inquiry System implemented~ (0q@ 7E&E csTechnology Initiative !umucUMGrade rolls sent to faculty and students electronically, rather than via USPS~ (>@ 7E&E csTechnology Initiative !umuc3Implemented self-service option for staff to interact with HR for basic/frequent functions & implemented electronic timesheets .~ (I@ 7E&E csTechnology Initiative !umuctlImplementation of PeopleSoft for more efficient accounting, procurement, budgeting & human resources systems~ (@o@ 7E&E csTechnology Initiative !umucQIUse of automated system to load journal entries vs. former manual process~  @7ongoing csTechnology Initiative su>6Implementation of call-in maintenance service requests~  @7ongoing csTechnology Initiative suUse of multi-functioning machines (i.e. copier that faxes & serves as a printer) reduces need for personal printers and/or faxes~  2@7ongoing csTechnology Initiative tu6.Email of ads saving paper and postage expenses~  ?7ongoing %caTechnology Initiative %umcpN%FStreamlining evaluation of TT surplus computers & electronic equipment~  =@@8Total Effectiveness & Efficiency Workgroup Related Value!!ffff&e@ %!'ONGOING ϡȱ EFFICIENCY PROGRAM:! 7E&E ca&Business Process Reengineering bsukcReissuing cell phones to new employees or filling new requests for cell phones with existing models~  ? 7E&E cs&Business Process Reengineering bsu+#Hired new Provost at reduced salary~  (@ 7E&E cs&Business Process Reengineering bsuCombination of Lateral hiring of sworn police officers, reducing substantial training cost, but some will still receive academy training~ 04@Dl}5 7E&E cs&Business Process Reengineering tuF>Non-renewal of advertising contract in educational supplements~  @ 7E&E cs&Business Process Reengineering tu)!Reconsolidation of service center~  @ 7E&E cs&Business Process Reengineering umb: dental:2Savings achieved by not replacing retiring faculty~  Y@ 7E&E ca&Business Process Reengineering umb:pharmacyumThrough aggressive actions, School was able to retain key faculty members avoiding new faculty start up costs~  u@ 7E&E !ca&Business Process Reengineering umbcStreamlined Graduate recruitment & Admissions: discontinued mailings of GRE & TEOFL booklets; mailed CD catalogs instead of paper~  R@ 7E&E %ca&Business Process Reengineering %umcpP%H"Freshman letter" sent to on-campus address in lieu of permanent address~  ? 7E&E %ca&Business Process Reengineering %umcp\%TConferences & Visitor Services rented seasonally used vehicles instead of purchasing~  4@ 7E&E %cs&Business Process Reengineering %umcp^%VPurchase of two new mowers for the Golf Course from Demo program instead of buying new~  0@ 7E&E %cs&Business Process Reengineering %umcp}%uPayment for annual flu shot to faculty & staff will require recipients to pay during visit; eliminate billing process~  @ 7E&E %cs&Business Process Reengineering %umcpj4bUsing Freelance Interpreters instead of Agency Interpreters whenever possible by Counseling Center~  N@ 7E&E cs&Business Process Reengineering !umuc@8Combined two undergraduate schedules of classes into one~  (@7ongoing cs&Business Process Reengineering suumUse of an overall preventive maintenance program reducing the number of unanticipated major maintenance needs~  ;@7ongoing cs&Business Process Reengineering suumUse of one-card for inter-departmental transfers reduces paper usage & office time preparing transfer entries~  @7ongoing cs&Business Process Reengineering tu7/Reduced size of brochure to save printing costs~  @7ongoing cs&Business Process Reengineering tu+#Reductions of Remote Access Servers~  ,@7ongoing cs&Business Process Reengineering tu!Reductions of Cell Phones~  ~@7ongoing cs&Business Process Reengineering umb:admin!Implementation of a mixed paper & a computer recycling program that will divert approximately 360 tons of waste from the landfill~  2@7ongoing %ca&Business Process Reengineering %umcp0%(Internal recycling of computer equipment~  @7ongoing %ca&Business Process Reengineering %umcp.%&Purchasing surplus items vs. new items~  x@7ongoing %ca&Business Process Reengineering %umcp:&2Utilizing electronic recyclers instead of landfill~  b@7ongoing %cs&Business Process Reengineering %umcpN%FRecycle gas cylinders & department brushes in the Environmental Safety) A@d 7ongoing %cs&Business Process Reengineering %umcpg%_Reduce pages & copies of the Campus Recreation Services Brochure - published three times yearly~  ;@7ongoing ca&Business Process Reengineering umes>6Purchase of surplus equipment in lieu of new equipment~  @@7ongoing cs&Business Process Reengineering umesReduction in liabilities & loss of materials & equip through the implementation of an integrated campus-wide life&safety security systems~  b@  7ongoing cs&Business Process Reengineering umesxpAcademic Computing instituted a policy for reducing the amount of paper provided for students printing documents~  0@  7ongoing cs&Business Process Reengineering umesa2YA comprehensive audit of phone records resulted in the discovery of several discrepancies~  $@  7ongoing cs&Business Process Reengineering !umuc~Streamlined recruiting & retention procedures to ensure consistency & quality of service & higher return on employee resources~  @@7ongoing cs&Business Process Reengineering !umuc91Improvement to Enrollment Management Organization~  @o@7ongoing cs&Business Process Reengineering !umucVNImplemented a Financial Aid Call Center that also included Bursar Office calls~  i@7ongoing caCompetitive Contracting bsuKCDiscounts through continual relationship and additional HW purchase~  D@7ongoing csCompetitive Contracting bsu>6Renegotiated Xerox contract, resulting annual savings ~ 0@\@7ongoing csCompetitive Contracting fsuF>New contract to provide laundry service to the residence halls~  $@D|l @7ongoing csCompetitive Contracting tu0(Competitively bid low cost A/V equipment~  $@7ongoing csCompetitive Contracting tu<4Establish on-call print contracts for smaller "jobs"~  $@  7ongoing csCompetitive Contracting tu;3Negotiation of job advertisements with outside firm~  @7ongoing csCompetitive Contracting tu7/Negotiation of toner printer cartridge contract~  F@7ongoing csCompetitive Contracting umb:adminF>Competitive procurement of electricity resulted in lower price~  @7ongoing csCompetitive Contracting umb:admin|tSavings from steam contract that eliminates the demand charges and offers a more competitive rate for BTU's consumed~  @@7ongoing %caCompetitive Contracting %umcp6%.Campus delivery of hardware stockless contract~  4@7ongoing %caCompetitive Contracting %umcp>%6Negotiate free pick-up & delivery of surplus property~  P{@7ongoing %caCompetitive Contracting %umcp[%SNegotiated Electric purchase contract lower than the standard offer rate from PEPCO~  @@7ongoing %caCompetitive Contracting %umcp&xUPS Fed Ex customer account charges - avoiding weekly charge by having 80 accounts shipped through Transportation Office~  Q@7ongoing %caCompetitive Contracting %umcpz&rUPS Fed Ex pick-up fees per piece- lower per piece fee by having 80 accounts shipped through Transportation Office~  Q@7ongoing %caCompetitive Contracting %umcpD%<Waiver of the annual card fees associated with campus travel~  5@7ongoing %csCompetitive Contracting %umcp5%-Better pricing of Hardware Stockless Contract~  9@7ongoing %csCompetitive Contracting %umcp#%Discount for Fed Ex and UPS~  @o@7ongoing %csCompetitive Contracting %umcp#%Discount on moving contract~  @@7ongoing %csCompetitive Contracting %umcpf%^Switch from cellular phone service from Nextel to T-Mobile (Shuttle & Transportation Services)~  @7ongoing %csCompetitive Contracting %umcpF%>Discounts for tickets purchased for official University travel~  E@7ongoing csCompetitive Contracting umes1)New customer price agreement with Verizon~  9@7ongoing csCompetitive Contracting umesD<Savings on Gateway computer purchases through NAFEO contract~  4@7ongoing csCompetitive Contracting !umuc^VStandardization of PCs for academic labs&desktops allowing for bulk purchasing rates; ~  Y@7ongoing csCompetitive Contracting !umuc|tStandardization of Firewall, Intrusion Detection Systems & Networking Monitoring solutions allowing for better rates~  I@7ongoing csCompetitive Contracting !umucc[Centralized contract for bulk shredding to avoid each cost center having to pay minimum fee~  @7ongoing csCompetitive Contracting !umucE=Consortia licensing of databases resulting in cost reductions~  @_@7ongoing csCompetitive Contracting !umucD<Changed to a less expensive vendor for copyright permissions~  B@7ongoing csCompetitive Contracting !umucJBChanged to a less expensive vendor for inter-library loan requests~  1@7ongoing csCompetitive Contracting !umuc3Improved outreach mkting processes by contracting w/a shipper for delivery of mkting materials&utilizing direct reservations for travel~  (@7ongoing csCompetitive Contracting !umucI3ASavings by moving to an Oracle site license vs using an FTE model~  t@7ongoing csCompetitive Contracting !umuc}3uNegotiated contract with Verizon to provide high speed circuitry equivalent to a higher cost service offered by MCI. ~  S@7ongoing cs Credit Card Availability csuiaReduced costs in Procurement and Accounts Payable as a result of the VISA Purchasing Card Program~ '>@7ongoing cs Credit Card Availability csu7/Use of procurement cards for small procurements~ '$@7ongoing cs Credit Card Availability ub7/Utilization of credit cards for small purchases~  $@7ongoing %ca Credit Card Availability %umcp-%%Processing freight invoices w/ P-card~  V@Dpl                                7ongoing %cs Credit Card Availability %umcpH4@Use of discount calling cards by Presidents Office during travel~  @7ongoing !ca")Equip/Land Acq or donation umbch`Donation of network/LAN equipment from IBM for high-performance computing and wireless computing~  V@7ongoing %ca")Equip/Land Acq or donation %umcpX4PUsed donated computers in the Learning Assistance Lab instead of buying new ones~  @7ongoing ca")Equip/Land Acq or donation tu6.Donation of campus wide Wireless Access Points~  @@7ongoing ca")Equip/Land Acq or donation tu( Donation of Storage area network~  @p@7ongoing ca")Equip/Land Acq or donation ubMEUse of Bowie Service Center surplus furniture for OTS re-organization~  $@7ongoing ca")Equip/Land Acq or donation umb:pharmacy"Received donated equipment~  r@7ongoing caIn-sourcing/outsourcing bsu5-In-sourcing the Operations & Maintenance Unit~  r@7ongoing caIn-sourcing/outsourcing bsuyUse of on-line media for printing & circulation of campus telephone directory instead of use of external printing vendors~  @7ongoing csIn-sourcing/outsourcing bsu?7Use of in-house A&E staff to design renovation projects~  A@7ongoing csIn-sourcing/outsourcing tuXPProvide relocation and temporary storage for Center for Arts Addition/Renovation~  @Y@7ongoing csIn-sourcing/outsourcing umb:pharmacy@8Performed architectural design work using in-house staff~  (@7ongoing !caIn-sourcing/outsourcing umbcH@Software maintenance on HP software applications handle in-house~  I@7ongoing !csIn-sourcing/outsourcing umbcZRUse of in-house generated letterhead in place of commercially pre-printed material~  4@7ongoing !csIn-sourcing/outsourcing umbcxpOutsource grounds maintenance outside the campus Loop Road resulting in the elimination of three grounds keepers~  X@  7ongoing !csIn-sourcing/outsourcing umbc( Outsourced snow removal contract~  4@  7ongoing !csIn-sourcing/outsourcing umbciaOutsourced the preparation of the Indirect Cost Proposal for calculating university overhead rate~  >@  7ongoing caIn-sourcing/outsourcing umcesXPSavings derived through the outsourcing of housekeeping and landscaping services~  D@ 7ongoing %caIn-sourcing/outsourcing %umcp7%/Internal contract for ICA facilities management~  p@  7ongoing %caIn-sourcing/outsourcing %umcpk%cConduct Public Safety promotional process in-house; eliminated cost associated with outside vendors~  G@  7ongoing %csIn-sourcing/outsourcing %umcp7%/Provide golf cart maintenance & repair in-house~  ,@7ongoing %csIn-sourcing/outsourcing %umcpL%DIn-house renovation of Department of Transportation Services offices~  8@7ongoing %csIn-sourcing/outsourcing %umcp-%%Maintenance for Shuttle done in-house~  $@7ongoing %srIn-sourcing/outsourcing %umcp`%XIn-house parking garage cleaning and divert funds to cover hourly staff salary increases~  I@7ongoing %srIn-sourcing/outsourcing %umcpM%ERelocation of ice cream plant from Animal Sciences to Dining Services~  .@7ongoing caIn-sourcing/outsourcing umesNFDiscontinued storage leases due to improved delivery & storage systems~  9@7ongoing csIn-sourcing/outsourcing umesRJUse of on-line media and in-house printing for phone directory circulation~  (@7ongoing csIn-sourcing/outsourcing umesJBDigitization of drawings/archiving in-house instead of outsourcing~  $@7ongoing csIn-sourcing/outsourcing umesIASavings in architectural fees by using in-house staff for designs~  I@7ongoing caIn-sourcing/outsourcing !umuc3|Expand help desk service to 24/7 coverage through an outsourcing contract that also provided email and webchat capabilities.~ *i@7ongoing csIn-sourcing/outsourcing !umucaYNew high-speed, high volume color printer allows Publications to do smaller jobs in-house~ *@7ongoing sr&Mandatory Reallocation Process tu[SRedirection of campus funds from across the board reallocation to campus priorities~  @Dl     7ongoing sr&Mandatory Reallocation Process ub<4Reallocation of funds to subsidize academic programs~  Y@7ongoing sr&Mandatory Reallocation Process ubVNReallocation of increased contract/grant funds to support academic initiatives~  9@7ongoing sr&Mandatory Reallocation Process ub=5Reallocation of funds for academic facilities renewal~  @7ongoing sr&Mandatory Reallocation Process ubQIReallocation of funds to enhance OTS function & PeopleSoft implementation~  @@7ongoing sr&Mandatory Reallocation Processumb:law<4Reallocation of funds to subsidize academic programs~  @7ongoing sr&Mandatory Reallocation Process umb:pharmacyRJReallocation of increased contract/grant funds to support faculty salaries~  X@7ongoing sr&Mandatory Reallocation Process umb:researchG?Redirecting of DRIF allocation to support the ORD patent budget~  b@7ongoing sr &Mandatory Reallocation Process umcesQIReallocation of campus funds ($600K) in support of unfunded AREL building~  @7ongoing cs'Partnership w External Entities bsu=5Training credits for technical support staff with Sun~  $@ 7ongoing ca' Partnership w External Entities csuB :Expansion of CSU Nursing Center which serves the community~ 'i@ 7ongoing ca' Partnership w External Entities csut lNursing partnership with outside agencies to provide nursing care to neighborhood residents and the homeless~ 'r@ 7ongoing ca' Partnership w External Entities fsuU MPartnership w/Allegany County to provide enhances bus service to FSU students~  I@ 7ongoing cs' Partnership w External Entities tuN FPaper contract with Goucher College and Baltimore area College Network~  @ 7ongoing %ca' %Partnership w External Entities %umcpF %>Debt on Capstone South Commons Student Housing, Building 5 & 6~  h@7ongoing %cs'!Partnership w External Entities %umcp;%3Contract with Barnes & Noble to operate Book Center~  P@7ongoing !ca( Partnership w External Entities  umbcumErickson Foundation donation of construction management services to build Walker Avenue apartments (350 beds)~  أ@ 7E&E ca'Partnership w External Entities tu80Joint procurement of aerial roof survey with UMB~  @ 7E&E cs'Partnership w External Entities tuLDJoint procurement of Skillsoft training software with other campuses~  !@ 7E&E ca'!Partnership w External Entities umb: nursing!xExpanded clinical operations, with private gifts & grants, to offer sufficient clinical learning experiences to students~  |@ 7E&E ca'!Partnership w External Entities umb:admin{!sPartnership with MD State Police to provide equipment, facilities & personnel resources for police officer training~  ?@ 7E&E ca( Partnership w External Entities  umesqiPartnership with SU and Shore Transit to provide transportation for students between the two Universities~  O@2*Total Ongoing ϡȱ Efficiency Program Value %%!3333S@ %% %%6+.NON TUITION & FEE REVENUE RELATED IMPROVEMENT: %% 7rev rev&Business Process Reengineering umb:medicineSpecial project launched to pursue delinquent payments from clinical trial sponsors, augmenting the billing and collection efforts~  j@ 7rev rev&Business Process Reengineering umcesTLImproved analytical services to accommodate services from other institutions~  D@ 7rev rev&Business Process Reengineering umcesUMStreamline/upgrade receivables systems processing to increase interest income~  $@ 7rev rev!Collaboration w Acad Inst umbi-COMBphServe as UMES's Research Intensive Institution to train minority science students (yr 4 of 5 yr program)~  pv@ 7rev revCompetitive Contracting bsutlAmended the Follett bookstore contract to include additional dollars in bookstore scholarships for students~  @ 7rev revCompetitive Contracting fsue]Contract with local vendors to allow FSU students to use debit cards at off-campus businesses~  @ 7rev revCompetitive Contracting ubLDPouring rights contract revenue directed to student support services~  @Z@ 7rev revCompetitive Contracting umb:admin[SSchool as Lender program will generate funds for need-based scholarships and grants~  @@DlsH !"#$%&'()*+,-./0123456789:;<=>? 7rev rev" Entrepreneurial Initiative bsuM EPrinted student graduation announcements for sale to generate revenue~ 0@ !7rev !rev"!Entrepreneurial Initiative !bsu<!4Additional donations for University sponsored events~ ! @ "7rev "rev""Entrepreneurial Initiative "bsuv"nDevelopment of Parking Division to generate funds for operation of parking facilities, equipment and personnel~ "0S@" #7rev #rev"#Entrepreneurial Initiative #csu4#,Increase dorm summer conference reservations~ #'I@ $7rev $rev"$Entrepreneurial Initiative $csu($ Opening of CSU convenience store~ $'$@ %7rev %rev"%Entrepreneurial Initiative %tuP%HAdditional overhead from Auxiliary Enterprises to support E&G activities~ % @ &7rev &rev"&Entrepreneurial Initiative &tuJ&BAdditional overhead from Special Session to support E&G activities~ & @ '7rev 'rev"'Entrepreneurial Initiative 'ub9'1Facilities Rentals & Leases during non-peak hours~ ' r@ (7rev (rev"(Entrepreneurial Initiative( umb:adminX(!PContract with Environmental Health & Safety to provide laboratory audit services~ ( ,@ )7rev )rev")Entrepreneurial Initiative)umb:social workg)_Increased contract and grant funds used to redirect faculty salaries from State funding sources~ ) Y@ *7rev *%rev"*Entrepreneurial Initiative *%umcp=*%5Increase revenue producing events in Cole Field House~ * @@ +7rev +%rev"+Entrepreneurial Initiative +%umcp}+%uIncrease services by Dining Services and patronage in retail operations to address needs of campus apartment students~ + D@ ,7rev ,%rev",Entrepreneurial Initiative ,%umcp1,%)Increase summer student staff housing fee~ , @ -7rev -%rev"-Entrepreneurial Initiative -%umcpd-%\Increase Conferences & Visitor Services overhead/administrative indirect cost by 1% per anum~ - K@ .7rev .%rev".Entrepreneurial Initiative .%umcp1.%)ICA contractual revenue fro Public Safety~ . (@. /7rev /%rev"/Entrepreneurial Initiative /%umcp;/%3New Student Police Aide Contractual Revenue Sources~ / b@ 07rev 0%rev"0Entrepreneurial Initiative 0%umcp0%Purchase of coach buses~ 0 I@ 17rev 1%rev"1Entrepreneurial Initiative 1%umcpL14DWashington Sports, Inc. contractual revenue source for Public Safety~ 1 @ 27rev 2%rev"2Entrepreneurial Initiative 2%umcp'2%Increased football ticket sales~ 2 0@ 37rev 3%rev"3Entrepreneurial Initiative 3%umcp(3% TT surplus property compensation~ 3 b@ 47rev 4%rev"4Entrepreneurial Initiative 4%umcpG4%?Prince George's County School System contractual revenue source~ 4 (@ 57rev 5%rev"5Entrepreneurial Initiative 5%umcp25%*Opening of Coffee Cart in Physics Building~ 5 0@ 67rev 6%rev"6Entrepreneurial Initiative 6%umcpO6%GOpening of new Phase III locations in food court in Stamp Student Union~ 6 Y@ 77rev 7%rev"7Entrepreneurial Initiative 7%umcp=7%5TT surplus property delivery charge to local students~ 7 "@ 87rev 8%rev"8Entrepreneurial Initiative 8%umcp8%Creation of Circle of Partners-employers to support Career Ctr & University efforts to provide career dev & recruitment to students~ 8 .@ 97rev 9%rev"9Entrepreneurial Initiative 9%umcp99%1Powder Mill Village Transit Bus Service agreement~ 9 :@ :7rev :%rev":Entrepreneurial Initiative :%umcp.:4&River Road New Shuttle Route Agreement~ : [@ ;7rev ;%rev";Entrepreneurial Initiative ;%umcp:;%2Develop a "golf package" with the Marriott at UMUC~ ; ? <7rev <%rev"<%Entrepreneurial Initiative <%umcp9<41UMUC contractual revenue source for Public Safety~ < .@ =7rev =%rev"=%Entrepreneurial Initiative =%umcp]=4UGolf Course is soliciting campus groups to order staff shirts through the Golf Course~ = @ >7rev >rev">Entrepreneurial Initiative >!umucR>JIncreased ICC margin to UMUC by building addition to the conference center~ >*@@> ?7rev ?rev ?Indirect Cost Recoveries ?umesZ?RIndirect cost recoveries above prior year from increased contract & grant activity~ ? b@D6l@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_ @7rev @rev @Indirect Cost Recoveries@ umb: nursing[@)SIndirect cost recoveries above prior year from increased contract & grant activity ~ @ g@ A7rev A,rev  A,Indirect Cost Recoveries AumbiVA-NIncreased indirect cost recoveries from increased grant and contract activity ~ A.@ B7rev Brev BIndirect Cost Recoveries BumcesPBHIncreased indirect cost recovery revenue due to increased award activity~ B Y@ C7rev C%rev C%Indirect Cost Recoveries C%umcpGC%?Indirect cost recovery from increased contract & grant activity~ C @C D7rev Drev'DPartnership w External Entities DfsuXDPNet profits from Morgan Wooten basketball camp used to fund academic initiatives~ D b@ E7rev Erev'EPartnership w External Entities EfsuEzProvide facilities for the US Geological Services for a collaborative program "Collaboration and Collocation of USGS @FSU"~ E F@ F7rev Frev'FPartnership w External Entities Ffsu7F/Provide incubator space for Spectro BioSciences~ F 2@ G7rev Grev'GPartnership w External Entities Gtu@G8Homeland Security grant to purchase additional equipment~ G <@ H7rev Hrev'HPartnership w External Entities Hub:H2Partnership with Penn parking for parking services~ H I@ I7rev Irev'I!Partnership w External EntitiesI umb:medicineRIJUse of NIH funding for a new Organized Research Center in Vascular Biology~ I @ J7rev Jrev'J!Partnership w External EntitiesJ umb:medicinenJfUse of NIH grant to offset construction costs of the 10th floor, Bressler Research Building renovation~ J P@ K7rev Krev'K!Partnership w External EntitiesK umb:researchNK!FFunding from Building One to support the UMB BioPark marketing efforts~ K b@ L7rev Lrev'LPartnership w External Entities LumcesBL:Federal FEMA funding obtained to complete facility repairs~ L y@ M7rev M%rev'M%Partnership w External Entities M%umcpjM%bFire Drill and inspection services provided to Private Public partnerships by Environmental Safety~ M .@ N7rev N%rev'N%Partnership w External Entities N%umcpXN%PFire Drill and inspection services provided to UMBI-CARB by Environmental Safety~ N @ O7rev O%rev'O%Partnership w External Entities O%umcp1O%)Grant for the Kitchen Fire Safety Program~ O @ P7rev P%rev'P%Partnership w External Entities P%umcpQP%IOffice of Crime Control and Prevention Bulletproof Vest Partnership Grant~ P @ Q7rev Q%rev'Q%Partnership w External Entities Q%umcp8Q%0Capstone South Commons Student Housing Agreement~ Q @ R7rev R%rev'R%Partnership w External Entities R%umcp3R%+Ambling's Univ. Ctyrd Pub/Priv Partnership ~ R u@ S7rev S%rev'S%Partnership w External Entities S%umcpS%Graduate Apartments~ S t@S T7rev T%rev'T%Partnership w External Entities T%umcp@T48Vagina Monologues Donation for Victim's Advocate program~ T 2@ U7rev U%rev'U%Partnership w External Entities U%umcpOU%GOffice of Crime Control and Prevention ϡȱ Victims of Crime grant ~ U &@ V7rev V%rev'V%Partnership w External Entities V%umcp#V%Safe Communities Mini Grant~ V @ W7rev W%rev'W%Partnership w External Entities W%umcp)W%!Bowie State University Mini Grant~ W @ X7rev X%rev'X%Partnership w External Entities X%umcpDX%<MD State Highway Administration Mini Grant for Public Safety~ X @ Y7rev Y%rev'Y%Partnership w External Entities Y%umcp,Y%$Prince Georges Highway Safety Grant~ Y A@ Z7rev Z%rev'Z%Partnership w External Entities Z%umcp.Z4&UMUC Interconference Shuttle Agreement~ Z b@ [7rev [%rev'[%Partnership w External Entities [%umcp-[4%UMUC/DOTS agreement for Lot 1d spaces~ [ i@ \7rev \!rev(\ Partnership w External Entities  \umbcG\?Secured Federal Grant for renovation of the Chemistry Building ~ \ @@ ]7rev ]!rev(] Partnership w External Entities  ]umbcD]<Secured support from Chevy Chase Bank for student activities~ ] I@ ^7rev ^!rev(^ Partnership w External Entities  ^umbc?^7Secured scholarships & marketing support from Coca Cola~ ^ `c@ _7rev _!rev(_ Partnership w External Entities  _umbc=_5Partnership with GEICO to support alumni scholarships~ _ 9@Dl`abcdefgh@ijklmnopqrstuvwxyz{|}~ `7rev `!rev(` Partnership w External Entities  `umbc@`8Secured support from SODEXHO for student dining facility~ ` Y@ a7rev a,rev(a Partnership w External Entities  aumbi_a,WIncreased contract and grant funds used to redirect salaries from state funding sources~ a.=@a b7rev brev%bSpace & Building Efficiencies bcsu(b Increased space lease agreements~ b'R@ c7rev crev%cSpace & Building Efficiencies cumbi<c4Leased space in Columbus Center to commercial tenant~ c e@cd?2d*Total Non T&F revenue related improvement: d!d@ffff@x %c e?f+BUDGET REDUCTION:f"""# g7BR gcsgBudget Reduction gfsuJgBUniversity commitment in both Hagerstown and Frederick was reduced~ g @\@ h7BR hcshBudget Reduction hsuFh>Implementation of hiring freeze and twelve month hiring delay ~ h @ i7BR icsiBudget Reduction itu"iReduction of subscriptions~ i ? j7BR jcsjBudget Reduction jtujReduction in travel ~ j @ k7BR kcskBudget Reduction ktu,k$Reduce purchase of promotional items~ k @ l7BR lcslBudget Reduction ltu1l)Reduction of telephone directory listings~ l @ m7br mcsmBudget Reduction mub&mReduced food service operation~ m I@ n7br ncsnBudget Reduction nub"nClosed Federal Post office~ n D@ o7br ocsoBudget Reductiono umb: dentalYoQSavings through the reassignment of staff and the realignment of responsibilities~ o a@ p7br pcspBudget Reductionp umb:medicineRpJOperating expenditures reduced in the ϡȱ Psychiatric Research Center~ p @ q7br qcsqBudget Reductionqumb:social workLqDDefer hiring replacements for retiring faculty; hire at lower salary~ q V@ r7BR rcsrBudget Reduction rumbi-r%Annualized savings from staff layoffs~ r @ s7BR s%casBudget Reduction s%umcp[s%SDefer Staff Development in Dinning Services by eliminating seminars and newsletters~ s >@ t7BR t%catBudget Reduction t%umcpJt%BDelay re-hiring of two vacant positions (Assoc VP and Asst. VP-RE)~ t u@ u7BR u%cauBudget Reduction u%umcpCu%;Defer computer replacement in Judicial Programs Department~ u @ v7BR v%cavBudget Reduction v%umcp;v%3Halted production of CD-Rom for recruitment (VPRGS)~ v I@ w7BR w%cawBudget Reduction w%umcpNw%FDeferred furnishings/equipment for new & renovated Student Union space~ w b@ x7BR x%csxBudget Reduction x%umcp#x%Across the Board Reduction x @) y7BR y%csyBudget Reduction y%umcpFy%>Eliminate logos on cups and eliminate name brand food products~ y @T@y z7BR z%cszBudget Reduction z%umcp9z%1Reduced Distinguished Faculty Research Fellowship~ z Q@ {7BR {%cs{Budget Reduction {%umcp"{%Reduced recruitment travel~ { 4@ |7BR |%cs|Budget Reduction |%umcp!|%Reduction of Stores items~ | 4@ }7BR }%cs}Budget Reduction }%umcpI}%AEliminate travel by Golf Course employees to association meetings~ } @ ~7BR ~%cs~Budget Reduction ~%umcp7~%/Eliminate free USGA Handicap service to members~ ~ ? 7BR %csBudget Reduction %umcp<%4Eliminate/curtail student staff pre-service training~  @Dlu/zt~z|{                 7BR %csBudget Reduction %umcpN%FEliminate professional conference travel in Student Affairs department~  @   7BR %csBudget Reduction %umcp2%*Eliminate some Summer Residents Assistants~  @ 7BR %csBudget Reduction %umcpN%FDiscontinued providing towels for Fitness Center and Weight Room users~  A@ 7BR %csBudget Reduction %umcpF%>Reduced state funding for UM Center for Quality & Productivity~  A@ 7BR %csBudget Reduction %umcp|%tEliminate travel, by Dinning Services Employees, to association conferences and restrict to mandatory training only ~  .@ 7BR %csBudget Reduction %umcpZ%RReduction in Dinning Services operating expenses including supplies, postage, etc.~  4@ 7BR %csBudget Reduction %umcp[%SElimination of Adult Basic Learning program and layoff of employee in HR Department~  I@ 7BR %csBudget Reduction %umcpN%FHiring freeze within the Student Union and restructuring of operations~  @`@ 7BR %csBudget Reduction %umcp`%XReduction of ICA team travel due to a reduction in the number of flights to competitions~  @r@ 7BR %srBudget Reduction %umcpW%OClosing North Woods Buffet to divert funds to retain late night in dining halls~  a@ 7br caBudget Reduction umesnfGroundskeepers scaled back campus flower displays & eliminated some herbicidal & fertilizer treatments~  *@ 7br caBudget Reduction umes80Deferred purchase of new vehicles for motor pool~  @_@ 7br csBudget Reduction umesG?Eliminating mailing grade reports except to certain populations~  @ 7br csBudget Reduction umesA9Savings from deferring two staff positions and use of PHR~  V@ 7BR csBudget Reductions bsuH@Delayed hiring and replacement of positions with Student Affairs~ 0>@ 7BR csBudget Reductions bsu6.Deferred staffing of former manager's position~  I@ 7BR csBudget Reductions bsu+!#Eliminated Assistant Dean positions~  8@ 7BR csBudget Reductions bsu.&Eliminated the Deputy Provost position~  "@ 7BR csBudget Reductions bsu4,Eliminated the Dean of Grad School Position~  `@ 7BR csBudget Reductions bsu7/Eliminated Moving & Storage Supervisor Position~  @@ 7BR csBudget Reductions bsuLDBenefits saving from temporarily fill faculty position contractually~ /P@ 7BR csBudget Reductions bsuMEPostpone filling (VACANT) PIN positions - "Acting Roles" until filled~  Y@$Total Budget Reductions!@ %g 6H@@@@@@!!!)!!!!, ,.!!, ,,.% %%% %%% %4%%%4% %%% %%!(6H   !< =x$8V> ~" Oh+'00 PX| Central Computer FacilitytWinnie FrederickFacMicrosoft Excel@rѯ@&@{P ԯGJ#0  Q  [  '' ' Z-  -- @ !-""- @ !"-33- @ !3-DD- @ !D-UU- @ !U-ff- @ !f-ww- @ !w-- @ !-- @ !-- @ !-- @ !-- @ !-Z- @ !Y-- @ !-- @ !-- @ !-YY- @ !Y-  @ !- -- @ !-- @ !-Arial-  2  1 2 # 2 2 4 3 2 E 4 2 V 5 2 g 6 2 x 7 2 8 2 9 2 10 2 11 2 ZA 2 B 2 C 2 7D "System-'- Z Arial- 32 ϡȱ    Q2 #u1FY 2005 Efficiency Initiatives by Financial Class (2 4Shown as $'s in ($000)   Arial-!2 gFinancial Classes$ - @ !nu- 2 gUMB - @ !u- 2 gUMCP - @ !&u- 2 g.BSU - @ !u.-  Arial- 2 Cost Avoidance  2 1,83182 8,2428 2 B6402  Cost Savings  2 4,29182 3,99782 71,06982 Revenue 2 14,2682 6,2328 2 I87(2 Strategic reallocation 2 5,2308 2 65-'-  Z-   -- @ !-- @ !-- @ !-YY- @ !Y-- @ !-E- @ !E-E- @ !E-E- @ !E-EYY- @ !EY-[- @ !A-""[- @ !A"-33[- @ !A3-DD[- @ !AD-UU[- @ !AU-ff[- @ !Af-ww[- @ !Aw-[- @ !A-[- @ !A-[- @ !A-[- @ !A-[- @ !A--'-  Z-'-  Z-   -Z- @ !Z-- @ !- 'i՜.+,D՜.+,0 8@ H a matrix by class - Attachment AMatrix by category-Attach B Summary - Attachment C+'Matrix by category-Attach B '!Print_Area,'matrix by class - Attachment A'!Print_Area$'Summary - Attachment C'!Print_Area&'Summary - Attachment C'!Print_Titles  Worksheets Named RangesT@0H_AdHocReviewCycleID_EmailSubject _AuthorEmail_AuthorEmailDisplayName_ReviewingToolsShownOnce.Effectiveness & Efficiency Legislative Report0jbryce@umsa.ums.edu Joseph Brycems.ose  !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~      !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~Root EntryFBook NWorkbooksSummaryInformation(`DocumentSummaryInformation8